[Troop351] Talladega Trip

[Josh Cooley]

You can find the permission slip at the top of the calendar event with
pre-filled information:
https://advancements.scouting.org/calendar/event/6977883
Or a blank permission slip here:
https://drive.google.com/file/d/1y7rNp2MTWyXpZq0MHK7yPQe2NIjedlIE/view?usp=sharing

Tonight we talked about the need for sunscreen and that being prepared is
not just having it, but applying it.  Parents, please remind scouts that
they can be burned even on a cool day and that they need to apply sunscreen
to enjoy the full weekend.  We also talked about the importance of ear
protection.  Scouts will need plugs or other ear protection that they can
wear for an extended period of time.  They will be asked to use ear
protection during the race.

Josh Cooley

On Sun, Oct 18, 2026 at 8:51 PM Josh Cooley <jbcooley at cooleyhome.com> wrote:

> We are looking forward to an exciting weekend at Talladega. Below are some
> important notes for the upcoming trip on Oct 23-25. Please read carefully.
>
>    - Talladega Motor Speedway is a CASHLESS venue.  All scouts will need
>    some form of payment (Visa, MasterCard, Discover, and American Express are
>    accepted).
>       - For Saturday and Sunday lunch, the scouts will be purchasing
>       their own lunch from the concession stands.
>       - For Sunday dinner, the scouts will either be purchasing a
>       fast-food dinner or some snacks to hold them over until they get home.
>       - Scouts often want to buy additional concessions during the race.
>       - There are several gift shops with NASCAR merchandise.
>       - We may also stop at Buc-ee's on Friday/Sunday night to fill up on
>       gas/bathroom break.  Scouts often like to buy a snack here as well,
>    - Food is about 1/2 price in the Garage Experience, so Scouts should
>    be encouraged to buy lunch there before the Saturday and Sunday race.
>    - Outside food and drinks are allowed in the grandstands but not in
>    the garage experience. Still bring a water bottle but be prepared to buy
>    water from concessions to fill up your water bottle when not at the
>    campsite.
>    - Scouts and adult leaders will wear Class-A uniform at all times when
>    not at the campground.
>    - Scouts need a day pack with:
>       - Water bottle
>       - Sunscreen
>       - Ear protection (plugs and/or muffs). It will be loud during sleep
>       hours, bring a couple pairs of plugs. Highly recommend over-the-ear
>       protection during the race.
>       - Credit/debit card or prepaid gift card (CASHLESS VENUE)
>       - Poncho
>       - Hat
>    - We will cook Saturday breakfast and dinner at our campsite. Normal
>    quick breakfast Sunday morning. Scouts need to eat dinner before drop off
>    or bring a sack dinner.
>    - The tickets are digital this year and will be managed by the adult
>    leaders. Adults will be with the scouts as we transition between different
>    ticketing areas (garage experience vs. grandstands). The buddy system will
>    be strictly enforced. If a scout has a phone, please bring it (and a way to
>    charge it). Each buddy group will require at least one scout with a phone
>    and the adults will coordinate communication and timing of buddy groups
>    that want to venture out in the vicinity of where the group is located.
>    - Scouts will need to keep up with time during the event.  If you have
>    a watch, please bring it so that time isn't lost when a phone dies.
>    - Hammock spots are very limited and may not be available.
>    - We will meet at the scout shed at 5:15pm on Friday with the goal of
>    leaving by 6pm. It is a 2.5-hour drive without stops.
>    - The Sunday race will end between 3-4pm (or we will leave the track
>    no later than 4pm). This will get us on the road by 5pm. With traffic and a
>    stop, I anticipate a return time of around 830pm at the scout shed.
>    - Please fill out the attached permission slip to bring with you at
>    drop off.
>
> Justin Vaden is the trekmaster for this event. If there are any questions
> or concerns prior or during the trip, do not hesitate to contact him on his
> cell at 256-714-3863 <(256)%20714-3863>.
>
>  2026 YellaWood 500 Scout Itinerary.pdf
> <https://drive.google.com/open?id=1KxuS8An-fAJLvqnIn-OVbobBSzJuiTu9>
>
>
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